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HRDF Claimable Company Trip Malaysia
Company trips and team building retreats often include a mix of training, bonding, and recreation. HRD Corp only reimburses the training portion — not the dinner cruise, not the hotel pool time, not the free-and-easy afternoon. This guide shows you exactly how to split a company trip into claimable and non-claimable components so you get maximum reimbursement without risking a rejected claim.
Company Trip vs Team Building: What HRD Corp Covers
A "company trip" typically includes travel, accommodation, meals, recreation, AND some training. HRD Corp only covers the training component. The key is structuring your trip so the training portion is clearly separated and documented.
| Component | Claimable? |
|---|---|
| Structured facilitated workshop | Yes — core of claim |
| Team activity with learning debrief | Yes — if structured |
| Trainer fees | Yes |
| Sightseeing, island hopping | No |
| Dinner banquet / gala | No |
| Free-and-easy / spa / shopping | No |
| Flight / transport to destination | No |
How to Structure a Claimable Company Trip
- Separate the invoice — get the vendor to split training fees from accommodation/meals/transport. HRD Corp only reimburses the training line item.
- Hire a TTT-certified trainer — the training sessions need a registered facilitator even if you're at a resort.
- Define learning outcomes — each training session must map to a skill (communication, leadership, problem-solving).
- Document attendance per session — not just "arrived at resort" but per-session sign-in/sign-out.
- Keep training to min 4 hours/day — half-day minimum for SBL-Khas eligibility per day claimed.
Example: 3D2N Langkawi Company Trip With HRDF Component
- Day 1: Fly in + island hopping afternoon (NOT claimable) + dinner
- Day 2: Morning leadership workshop 4 hrs (CLAIMABLE) + afternoon beach free-time (NOT claimable)
- Day 3: Team challenge 3 hrs with debrief (CLAIMABLE) + fly home
Claimable: 7 hours of structured training = ~RM 250–400/pax reimbursement. Trip cost: RM 1,500–2,500/pax. Net savings: 15–25% of total trip cost.
Common Mistakes That Get Claims Rejected
- Single lump-sum invoice (no training line item separated)
- No TTT-certified trainer for the training sessions
- Calling recreational activities "training" on the submission
- Missing attendance records for specific training sessions
- Submitting claim after the 30-day deadline
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