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HRDF Claim Guidelines Malaysia 2026
This guide compiles the official HRD Corp claim guidelines into a clear, actionable reference. Whether you are submitting your first claim or troubleshooting a rejection, this covers every requirement: documentation, timelines, eligible costs, and the eTRiS submission workflow.
Overview of HRD Corp Claim Framework
HRD Corp (formerly HRDF) administers training levy claims for Malaysian employers registered under the Pembangunan Sumber Manusia Berhad Act 2001. Employers paying the 1% monthly levy can claim back training costs through three main schemes.
Claim Schemes Available
SBL-Khas
Most common for team building. Up to 100% reimbursement on approved courses. Submit grant at least 7 working days before programme.
Best for: Most team building programmes
SBL (Skim Bantuan Latihan)
Standard scheme for pre-approved course codes. Requires course to be in HRD Corp catalogue.
Best for: Established training courses
PROLUS
For programmes outside Malaysia or special industry schemes.
Best for: Overseas conferences
Documentation Requirements (SBL-Khas)
Before Programme (Grant Application)
- Completed eTRiS grant application form
- Training provider quotation (itemised)
- Programme proposal with learning objectives
- Trainer CV + TTT certificate copy
- Participant list with IC numbers
After Programme (Claim Submission)
- Final tax invoice from training provider
- Signed attendance sheet (per session, with IC numbers)
- Programme report with photos (minimum 5-10)
- Trainer sign-off form
- Payment receipt (if already paid)
- Post-training evaluation forms (recommended)
Key Timelines
| Action | Deadline |
|---|---|
| Submit grant application | Min 7 working days before programme |
| Grant approval | 3-5 working days (typical) |
| Run the programme | Within approved grant dates |
| Submit claim after programme | Within 30 days of completion |
| Claim processing | 10-14 working days |
Common Rejection Reasons
- Training provider registration expired or suspended
- Trainer TTT certificate not valid at time of programme
- Programme lacks clear learning outcomes
- Attendance records incomplete (missing IC numbers or session times)
- Claim submitted after 30-day deadline
- Invoice not itemised (lump-sum with accommodation/meals bundled)
- Recreational activities submitted as training (paintball, go-kart, etc.)
Eligible Costs Breakdown
- Always eligible: trainer fees, training materials, course fees
- Conditionally eligible: venue rental (if training venue), working meals (during training hours), accommodation (if training spans multiple days at training site)
- Never eligible: entertainment, recreational activities, travel, gifts, non-training meals
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