HRDF Claim Guidelines Malaysia 2026
This guide compiles the official HRD Corp claim guidelines into a clear, actionable reference — covering documentation, timelines, eligible costs, and the eTRiS submission workflow for your first claim or a rejection you're troubleshooting.
Overview of HRD Corp Claim Framework
HRD Corp (formerly HRDF) administers training levy claims for Malaysian employers registered under the Pembangunan Sumber Manusia Berhad Act 2001. Employers paying the 1% monthly levy can claim back training costs through three main schemes.
Claim Schemes Available
SBL-Khas
Most common for team building. Up to 100% reimbursement on approved courses. Submit grant at least 7 working days before programme.
Best for: Most team building programmes
SBL (Skim Bantuan Latihan)
Standard scheme for pre-approved course codes. Requires course to be in HRD Corp catalogue.
Best for: Established training courses
PROLUS
For programmes outside Malaysia or special industry schemes.
Best for: Overseas conferences
Documentation Requirements (SBL-Khas)
Before Programme (Grant Application)
- Completed eTRiS grant application form
- Training provider quotation (itemised)
- Programme proposal with learning objectives
- Trainer CV + TTT certificate copy
- Participant list with IC numbers
After Programme (Claim Submission)
- Final tax invoice from training provider
- Signed attendance sheet (per session, with IC numbers)
- Programme report with photos (minimum 5-10)
- Trainer sign-off form
- Payment receipt (if already paid)
- Post-training evaluation forms (recommended)
Key Timelines
| Action | Deadline |
|---|---|
| Submit grant application | Min 7 working days before programme |
| Grant approval | 3-5 working days (typical) |
| Run the programme | Within approved grant dates |
| Submit claim after programme | Within 30 days of completion |
| Claim processing | 10-14 working days |
Common Rejection Reasons
- Training provider registration expired or suspended
- Trainer TTT certificate not valid at time of programme
- Programme lacks clear learning outcomes
- Attendance records incomplete (missing IC numbers or session times)
- Claim submitted after 30-day deadline
- Invoice not itemised (lump-sum with accommodation/meals bundled)
- Recreational activities submitted as training (paintball, go-kart, etc.)
Eligible Costs Breakdown
- Always eligible: trainer fees, training materials, course fees
- Conditionally eligible: venue rental (if training venue), working meals (during training hours), accommodation (if training spans multiple days at training site)
- Never eligible: entertainment, recreational activities, travel, gifts, non-training meals
Related Guides
HRDF Claimable Packages
Sourced directly from vendor websites — updated automatically. Prices may vary by group size and date.
| Package | Price | Duration | Pax | |
|---|---|---|---|---|
Redefine Learning Asia - Team Building Malaysia Easy Hike / Forest Walk: Reset + Real ConversationsHRDF Choose an easy trail and focus on reflection questions. Pair people up and rotate partners every 10–15 minutes. | RM50/pax | Half Day | 10-30 | Get Package → |
Vision Building Team Building & Training Team TriviaHRDF Teams answer questions on pop culture, company facts, or local history. | RM80/pax | 30 min | 6-30 | Get Package → |
Top Build Team Building-HRD Corp Claimable Customer Service Training in Malaysia HRDF Claimable & CustomizableHRDF Top Build Team Global offers a customer service training program that is fully customizable and HRDF claimable, designed to enhance your team's customer service skills. | RM100/pax | Full Day | 10-20 | Get Package → |
Escape Room ChallengesHRDF An all-time favourite, escape room team building fosters communication, critical thinking, and leadership. Teams must collaborate to solve puzzles under pressure, a perfect reflection of corporate realities. | RM100/pax | 2 Hours | 8-16 | Get Package → |
Indoor Workshop InnovationsHRDF An interactive workshop focused on creative problem-solving and innovation. | RM120/pax | Half Day | 15-40 | Get Package → |
BEACH CLEANING CSR – CLEAN TOGETHER, IMPACT TOGETHERHRDF Beach Cleaning CSR is a meaningful team-building experience that combines teamwork, environmental responsibility and community impact. Participants work together to clean and restore the beach, encouraging communication, collaboration, leadership and a shared sense of purpose while making a positive contribution to the environment. More than just a CSR activity, it creates a rewarding experience where teams can work together, give back and make a visible difference. Clean Together. Care Together. Make an Impact. | RM150/pax | Half Day | 10-999 | Get Package → |
Prices sourced from vendor websites · click "Get Package" to get a direct quote
Ready to Plan Your Programme?
Get 3 matched quotes from verified Malaysian team building providers. Free, no commitment, replies within 24 hours.
Get Free Quotes