How to Claim HRDF for Team Building

Before You Start: Prerequisites

• Your company is registered with HRD Corp and pays the 1% Levy
• Your Levy account has sufficient balance (check via eTRiS)
• You've shortlisted a vendor with a valid HRD Corp company code
• The programme has a training structure (not just an activity)

Step 1: Get a Quote and Training Proposal from the Vendor

Ask the vendor for an HRDC-formatted proposal. It should include: programme title, learning objectives, session breakdown (briefing/activity/debrief), trainer certification, and itemised cost. Generic one-page activity flyers don't qualify — you need a proper training document.

Step 2: Submit Grant Application via eTRiS

Log into eTRiS → Apply Grant → SBL-Khas. You'll need to upload:

• Vendor quotation / invoice
• Programme proposal (with learning outcomes)
• Trainer CV and HRD Corp TTT certificate
• Participant list

Submit at least 7 working days before the programme date. Grant approval typically arrives within 3–5 working days.

Step 3: Run the Programme

On the day of the programme, ensure:

• Attendance is recorded for each session (morning, afternoon)
• Trainer signs off at the end
• Photos of the programme are taken (at least 5–10, showing activity and debrief)
• Participants sign the attendance sheet with their IC numbers

Step 4: Compile Claim Documentation

After the programme, collect from the vendor:

• Final tax invoice
• Signed attendance sheet (original)
• Programme report with photos
• Trainer's sign-off form
• Receipt of payment (if already paid)

Step 5: Submit Claim via eTRiS

Go to eTRiS → Claim Grant → upload all documentation. Most SBL-Khas claims are processed within 10–14 working days. Reimbursement is credited directly to your Levy account and can be withdrawn to your company bank account.

Common Reasons Claims Get Rejected

• Vendor not registered with HRD Corp (always verify the company code first)
• Trainer doesn't hold a valid TTT certificate
• Programme lacks clear learning outcomes or debrief
• Incomplete attendance records
• Submission past the claim deadline (within 30 days of programme)

Need Help Picking a Compliant Vendor?

Use our free quote request to get matched with HRD Corp-registered providers only. Every vendor we suggest is verified against the HRDC portal first.