How to Claim HRDF for Team Building 2026
Claiming HRDF (now HRD Corp) for your team building programme sounds complicated, but it's actually a 5-step process. This guide walks through exactly how to submit a claim via eTRiS — from checking vendor registration to receiving reimbursement. Most claims are approved within 14 working days if paperwork is correct.
Before You Start: Prerequisites
- Your company is registered with HRD Corp and pays the 1% Levy
- Your Levy account has sufficient balance (check via eTRiS)
- You've shortlisted a vendor with a valid HRD Corp company code
- The programme has a training structure (not just an activity)
Step 1: Get a Quote and Training Proposal from the Vendor
Ask the vendor for an HRDC-formatted proposal. It should include: programme title, learning objectives, session breakdown (briefing/activity/debrief), trainer certification, and itemised cost. Generic one-page activity flyers don't qualify - you need a proper training document.
Step 2: Submit Grant Application via eTRiS
Log into eTRiS → Apply Grant → SBL-Khas. You'll need to upload:
- Vendor quotation / invoice
- Programme proposal (with learning outcomes)
- Trainer CV and HRD Corp TTT certificate
- Participant list
Submit at least 7 working days before the programme date. Grant approval typically arrives within 3 - 5 working days.
Step 3: Run the Programme
On the day of the programme, ensure:
- Attendance is recorded for each session (morning, afternoon)
- Trainer signs off at the end
- Photos of the programme are taken (at least 5 - 10, showing activity and debrief)
- Participants sign the attendance sheet with their IC numbers
Step 4: Compile Claim Documentation
After the programme, collect from the vendor:
- Final tax invoice
- Signed attendance sheet (original)
- Programme report with photos
- Trainer's sign-off form
- Receipt of payment (if already paid)
Step 5: Submit Claim via eTRiS
Go to eTRiS → Claim Grant → upload all documentation. Most SBL-Khas claims are processed within 10 - 14 working days. Reimbursement is credited directly to your Levy account and can be withdrawn to your company bank account.
Common Reasons Claims Get Rejected
- Vendor not registered with HRD Corp (always verify the company code first)
- Trainer doesn't hold a valid TTT certificate
- Programme lacks clear learning outcomes or debrief
- Incomplete attendance records
- Submission past the claim deadline (within 30 days of programme)
Need Help Picking a Compliant Vendor?
Use our free quote request to get matched with HRD Corp-registered providers only. Every vendor we suggest is verified against the HRDC portal first.
HRDF Claimable Packages
Sourced directly from vendor websites — updated automatically. Prices may vary by group size and date.
| Package | Price | Duration | Pax | |
|---|---|---|---|---|
Redefine Learning Asia - Team Building Malaysia Easy Hike / Forest Walk: Reset + Real ConversationsHRDF Choose an easy trail and focus on reflection questions. Pair people up and rotate partners every 10–15 minutes. | RM50/pax | Half Day | 10-30 | Get Package → |
Vision Building Team Building & Training Team TriviaHRDF Teams answer questions on pop culture, company facts, or local history. | RM80/pax | 30 min | 6-30 | Get Package → |
CHAIN REACTIONHRDF It’s loud. It’s fast. It’s chaotic brilliance. And when it all works—it’s absolute magic. | From RM100/pax | Half Day/Full Day | - | Get Package → |
Broken BridgeHRDF Explore skills, cooperation, and creativity in an adrenaline-pumping adventure! | RM100/pax | Full Day | 10-30 | Get Package → |
Indoor Workshop InnovationsHRDF An interactive workshop focused on creative problem-solving and innovation. | RM120/pax | Half Day | 15-40 | Get Package → |
Team Building Penang Running Man L5 Indoor SeriesHRDF Enjoy a memorable team-building event in a sheltered environment with engaging activities facilitated indoors. | RM150/pax | Half Day | 5-50 | Get Package → |
Prices sourced from vendor websites · click "Get Package" to get a direct quote
Ready to Plan Your Programme?
Get 3 matched quotes from verified Malaysian team building providers. Free, no commitment, replies within 24 hours.
Get Free Quotes