How to Claim HRDF for Team Building 2026

Before You Start: Prerequisites

• Your company is registered with HRD Corp and pays the 1% Levy
• Your Levy account has sufficient balance (check via eTRiS)
• You've shortlisted a vendor with a valid HRD Corp company code
• The programme has a training structure (not just an activity)

Step 1: Get a Quote and Training Proposal from the Vendor

Ask the vendor for the three documents HRD Corp requires for the grant application: an invoice/quotation, the trainer's profile, and the course content or schedule. Generic one-page activity flyers don't qualify - you need a proper training document with a session breakdown (briefing/activity/debrief) and learning objectives.

Step 2: Submit Grant Application via eTRiS

Log into eTRiS → Applications → Grant → Apply Grant → select HRD Corp Claimable Courses (SBL-Khas). You'll need to upload:

• Vendor quotation / invoice
• Trainer profile
• Course content / schedule
• Participant (trainee) details

Officially, HRD Corp Claimable Courses applications can be submitted as late as 1 day before the programme date - but submit earlier if possible in case HRD Corp queries the application, since the training cannot start before the grant is approved.

Note: your company must be registered with HRD Corp with sufficient levy balance, and the training provider must be HRD Corp-registered, before you can apply.

Step 3: Run the Programme

On the day of the programme, ensure:

• Attendance is recorded for each session (morning, afternoon)
• Trainer signs off at the end
• Photos of the programme are taken (at least 5 - 10, showing activity and debrief)
• Participants sign the attendance sheet with their IC numbers

Step 4: Compile Claim Documentation

After the programme, collect from the vendor:

• Final tax invoice
• Signed attendance sheet (original)
• Programme report with photos
• Trainer's sign-off form
• Receipt of payment (if already paid)

Step 5: Submit Claim via eTRiS

Go to eTRiS → Claim → upload all documentation and submit. Per HRD Corp's own guidance, claims are processed within 7 working days of submission, with an approval notification sent by email. Reimbursement is credited directly to your Levy account and can be withdrawn to your company bank account.

Deadline: claims must be submitted within 6 months of the training completion date - this has been the official HRD Corp rule since 1 August 2019. Don't rely on shorter deadlines (30 or 60 days) sometimes quoted elsewhere; 6 months is the current, correct figure.

What You Can Actually Claim (Official Rates)

Under HRD Corp's Allowable Cost Matrix (Employer's Circular 3/2024, effective 1 November 2024), a full-day in-house programme (7 training hours) can claim:

Group size: up to 50 trainees per group with one trainer for soft-skills programmes like team building (25 max for technical-skills training). Minimum 2 trainees, prorated below 5.

Common Reasons Claims Get Rejected

• Training started before the grant application was approved (approval must come first)
• Vendor not registered with HRD Corp (always verify the company code first)
• Trainer doesn't hold a valid HRD Corp trainer certification
• Programme lacks clear learning outcomes or debrief
• Incomplete or inaccurate attendance records - training providers can't amend attendance once it's approved, so double-check it during the programme
• Submission past the 6-month claim deadline

Need Help Picking a Compliant Vendor?

Use our free quote request to get matched with HRD Corp-registered providers only. Every vendor we suggest is verified against the HRDC portal first.